The Events Coordinator is responsible for planning, implementation, and execution of events and educational programs. This includes working with volunteer committees and taskforces for each event which often includes concepting, briefing/debriefing, project plans, selecting vendor partners, venues, contract negotiations, on-site leadership, project reconciliation.

ESSENTIAL FUNCTIONS:

• Work to enhance all events and their promotions.
• Plans, develops, implements, and organizes events and volunteers to advance the mission and goals of the company.
• Collaborate with membership coordinator on the development and implementation of creative and effective event marketing strategies.
• Add value by providing objective and innovative support services; manage resources responsibly, efficiently and with accountability.
• Provide guidance to volunteers during events.
• Serve as a liaison and primary point of contact for facilities representatives, presenters, guests, constituents, etc.
• Serve as primary contact for onsite event needs, including setup, registration, catering and audiovisual.
• Serve as key staff person on committees, work groups and task forces, as assigned; acts as a key contributor for content development.
• Review post-conference/event evaluations and provide input on opportunities for improvement.  
• Oversee contracts, permits, and people resources for all of the events; assist with negotiating and maintaining all contracts relative to the events (i.e., catering, venue, etc.)
• Provide guidance on the coordination and procurement of proper insurance coverages for events.

• Assist with the development of budgets and negotiations for all events; evaluates budget vs. actual at the conclusion of each event.
• Performs other related duties as assigned.

QUALIFICATIONS:

1. Bachelor’s degree in business, marketing, communications or three or more years of experience in a related field preferred.
2. Leadership and demonstrated experience working with event personnel, teams of vendors, volunteers is required.
3. Proficient on event software, Microsoft Office Suite and Social Media platforms.
4. Positive, collaborative, and effective interpersonal skills; strong customer service orientation.
5. Excellent communication, verbal and written, interpersonal, and negotiation skills.
6. Must possess initiative, decision-making skills and the judgment necessary to determine action or approach for events, assignments, and projects.
7. WordPress and Technology skills highly desired.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

1. Ability to walk, stand, and sit (including on the floor) for long periods of time.
2. Ability to lift, push, pull and/or move up to 40 pounds.
3. Position may require bending, leaning, kneeling, and walking.
4. Ability to speak concisely and effectively communicate.
5. Visual and auditory ability to respond to critical situations and physical ability to act swiftly in an emergency.
6. Ability to view/enter data for long periods of time.